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This page lists all contract management policies, guides, forms and other information for our contracted providers of human services.
The resources are arranged in an A–Z of topics.
Mergers, acquisitions and amalgamations, includes requirements for notifying us
Form: Notice of a change of control involving a merger, acquisition or amalgamation form (DOCX, 346.0 KB)
Reporting indirect contract administration costs for annual accountability
Agreement for Funding of Services
How we deal with allegations of misconduct
Mergers, acquisitions and amalgamations, includes requirements for notifying us
Forms
Permanency Support Program (PSP) asset Policy
Authorised signatories for DCJ contracts and other legal documents
Mergers, acquisitions, amalgamations and similar changes of control
Form: Notice of a change of control involving a merger, acquisition or amalgamation (DOCX, 346.0 KB)
Charter A2 poster (PDF, 183.4 KB)
Form: Conflicts of interest notification (DOCX, 168.0 KB)
Making contracting complaints to us
How we handle contracting complaints
Resolving contracting complaints — responsibilities of funded service providers
Funding Deed and Program Level Agreement (PLA) (PDF, 590.7 KB)
Agreement for Funding of Services
Authorised signatories for DCJ contracts and other legal documents
DocuSign and electronic signatures for human service contracts
End of contract guidance and frequently asked questions
DCJ uses the National Standard Chart of Accounts for financial documentation with its funded service providers.
Funded contract management overview (PDF, 1.2 MB)
About the Funded Contract Management Framework
Funded Contract Management Framework A3 diagram (PDF, 169.6 KB)
Glossary for commissioning human services contracts and grants
A guide to assist in understanding the terms used in DCJ commissioning, human services contracts and grants.
Form: Sample contract-level Income & Expenditure Statement (XLSX, 14.6 KB) for contract-level accountability
Maintaining secure information and notifying us of information security incidents
Joint Working Arrangements (JWAs) are no longer in official use by the Department of Communities and Justice.
Where service providers intend to collaborate in delivering a contracted service, a subcontracting arrangement should be considered.
Mergers, acquisitions and amalgamations, includes requirements for notifying us
Form: Notice of a change of control involving a merger, acquisition or amalgamation (DOCX, 346.0 KB)
Pricing, procuring, contracting and funding human services
Privacy factsheet - Key privacy obligations for DCJ contractors (PDF, 156.4 KB). This factsheet sets out the key privacy obligations for service providers, NGOs, private sector organisations or other public agencies that are funded by DCJ to deliver services and programs. Read this factsheet in conjunction with the information security information.
Pricing, procuring, contracting and funding human services
Program Level Agreement (PDF, 590.7 KB)
We don't provide references or referees, but Statements of Service.
Applying for a Statement of Service
Form: Application for a Statement of Service (DOCX, 315.6 KB)
Key management and delivery roles and their responsibilities
Authorised signatories for DCJ contracts and other legal documents
Applying for a Statement of Service
Form: Application for a Statement of Service (DOCX, 315.6 KB)
Subcontracting; includes requirements for obtaining consent to subcontract
DCJ interest in service provider working arrangements; also available as an A3 infographic (PDF, 199.2 KB)
Forms
Unspent or Uncommitted Funds Policy for Permanency Support Program (PSP)
For annual accountability:
Protecting whistleblowers — responsibilities of funded service providers
Under the NSW Work Health and Safety Act 2011, DCJ and its officers have a duty to verify that funded service providers, so far as is reasonably practicable:
DCJ may, from time to time, ask service providers questions about work health and safety compliance as a part of annual accountability.
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