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These reporting requirements for the 2024–2025 financial year supplement your reporting requirements, and the resources are provided to assist you prepare your submissions.
You must submit your annual corporate and contract-level accountability documents via the Payment and Contracts System (PACS) Portal on or before 31 October 2025.
Refer to your reporting requirements for further information about the due date and how we deal with late submissions.
The annual accountability focus area for 2024-2025 relates to conflict of interest. DCJ wants to know whether you have a current conflict of interest policy and register in place, if staff and governing body are trained to understand their obligations and whether you have notified DCJ of any conflict of interest. Refer to your contract obligations and the conflict of interest policy for further information.
Refer to your reporting requirements for further information about focus areas.
In 2024–2025, PSP and OOHC Contracted Care service providers may have held one or more contracts:
For each of these contracts you held, you must complete separate contract-level accountability submissions, with separate income and expenditure (I&E) statements for each.
Note that for contracts which expired in September 2022, you should have returned any unspent funds to DCJ. Refer to the unspent funds requirements for further information.
In 2024–2025, PSP and OOHC Contracted Care service providers may have received supplementary payments for:
In the I&E statement for each contract-level accountability submission, you must include a separate line item for each of the supplementary payment types DCJ has paid to you. The I&E line items must include the cumulative total of all monthly and/or quarterly upfront and/or reconciled payments you received.
Refer to the unspent funds section.
Resource |
Usage |
Use the Annual Accountability – Corporate and the Annual Accountability – Contract forms allocated to you in the PACS Portal to complete your organisation’s annual accountability submission. |
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Copy of the PACS Portal reporting forms for annual accountability 2024-2025 (PDF, 284.5 KB) |
You’re required to submit annual accountability reporting at the corporate and contract levels in the PACS Portal. This document reflects the forms in PACS and is for reference only. |
Service provider declaration for corporate-level accountability 2024–2025 (DOCX, 444.4 KB) |
You’re required to complete one of these forms. Fill in, sign and upload the form to the PACS Portal as part of your corporate–level accountability submission. The purpose of the form is explained in your reporting requirements. |
Annual accountability certification for contract-level accountability 2024–2025 (DOCX, 443.9 KB) |
You’re required to complete one of these forms for each contract you hold with DCJ. Fill in, sign and upload each form to the PACS Portal for the applicable contract-level accountability submission. The purpose of the form is explained in your reporting requirements. |
Application for consent to retain and use funds unspent (DOCX, 440.0 KB) |
You’re required to complete this form if your organisation meets exceptions to the unspent funds requirements, and you want to apply for consent to retain and use those unspent funds. You must complete a separate form for each contract. Fill in, sign and upload your application and any supporting documents to the PACS Portal as part of the applicable contract-level accountability submission. Full instructions are included on the form. |
| PSP specific - Application for consent to retain and use PSP unspent funds (placeholder) | Placeholder - service providers are required to complete this form for PSP specific unspent funds. You must complete a separate form for each contract. Fill in, sign and upload your application and any supporting documents to the PACS Portal as part of the applicable contract-level accountability submission. Full instructions are included on the form. |
Contract-level Income and Expenditure Statement template (XLSX, 14.6 KB) |
You can use this template if your organisation doesn’t have a standard income and expenditure statement. |
Take a look at the frequently asked questions.
If you can’t find what you’re looking for, contact your DCJ contract manager who may be able to assist or follow up with DCJ’s annual accountability team. How to find out who your DCJ contract manager is.
Continue to read next chapter - Unspent funds
If you have any questions about annual accountability, or require support or assistance with any aspect of reporting your organisation’s annual accountability, contact your DCJ contract manager.
If you require assistance accessing or using the PACS Portal, contact the PACS Admin team.
You can also take a look at the frequently asked questions.
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