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These videos demonstrate the use of RPA System.
Introduction - Menu bar
Introduction - Menu bar
Welcome to the New South Wales Restrictive Practices Authorisation System video tutorials.
Each video focuses on a different part of the RPA System.
This video demonstrates the features of the menu bar.
The RPA System always opens on the Home screen after you have logged on.
You can access this at any time by clicking on Home in the menu bar.
The menu bar is found on top of the screen just underneath the logo.
The menu bar contains links to all pages in the RPA System.
The access to various menu items is dependent upon your user access type.
We will now go through these items and provide you with an overview.
Moving from left to right, starting with the home screen.
This screen provides a summary of submission by category compared to the state, a list of outstanding and pending actions to be completed by the user, and a news announcement board.
The next menu item is the Dashboard.
The Dashboard provides metrics and analytical views of restrictive practices submissions for your organisation.
The next menu item is the Participant page.
You would need to access this page to add, edit, or to view all participants created by your organisation.
There is a separate video for creating a Participant.
The fourth menu item is the RPA Submission page.
All RPA Submissions are listed on this page.
Once a submission form has been created, you can search for it by clicking on RPA Submission.
There are a number of videos that have been created, detailing how to complete an RPA Submission.
The next item, Outcome, provides a list of all RPA Outcome Summaries for submissions that have been released to an RPA panel.
For more information, please refer to the Outcome videos available.
The next menu item is the Review page.
If the panel has requested that the authorisation is reviewed, it will have been created automatically in the system.
A review can be created at any time and, once created, it can be found in the Review page.
Please see the Review videos for further information.
The Service Provider menu item provides details of your organisation.
You can update contact details at any time, if required.
The Practitioner menu item lists all practitioners who have been registered in the New South Wales RPA System.
If a practitioner is not yet registered, you can add them.
How to do this is explained in the video 'Adding a Practitioner'.
The Panel Meeting menu item provides an option for you to view a list of upcoming panel meetings.
This is particularly useful for the person organising the panel and those attending a panel.
If you are the organisation administrator for your organisation, you will see the User Management menu item.
All other roles do not have this menu item.
This allows the Organisation Administrator to add users and create branches.
Please refer to the Organisation Administrator video for further information.
The reports menu item provides a list of pre-determined reports that you can access.
Each report opens in an Excel spreadsheet that you can filter as applicable.
The Help menu item provides a list of useful resources, such as the RPA System User Guide and Quick Reference Guides, which are written documents similar to these videos.
A feature included throughout the RPA System is the Help button.
Clicking on the question mark symbol opens up a short description of what is required to be entered in the applicable field.
We hope that you find these videos useful.
Thank you.
How to add a participant
How to add a participant
This RPA System video shows you how to add a participant to the NSW Restrictive Practices Authorisation System.
Start by clicking on the Participant link on the menu bar.
Search for the participant to ensure that they are not already registered.
When the record is not found, click on the Add Participant button.
Please note that there is a floating menu bar on the right side of the page so you can easily navigate between each section of the page.
Enter the participants first name, last name, and address.
Click on the suburb search function and start typing the suburb name, then select the correct suburb.
Enter the participant's date of birth, gender, and ensure that the status is active.
Enter their NDIS Participant ID number.
If they do not have one, click on the tick box for the continuity of service agreement.
Scroll down to enter the branch list details.
Always select head office as a branch for each participant.
If additional branches have been created for your organisation, then select the additional branch for that participant.
Select the primary practitioner from the drop-down list.
If the participant's primary practitioner is not listed, follow the instructions in the video Adding a Practitioner to add them to the system.
Scroll down to the additional information section, and select the NDIA region.
Select the person's Aboriginal or Torres Strait Islander status from the drop-down list.
Select the appropriate response from the drop-down list as to whether the participant is from a culturally and linguistically diverse background.
Select the accommodation setting from the drop-down list.
Then select the primary disability from the drop-down list.
Click save. Please note that you will not be able to save the record until all mandatory fields have been populated.
You will now be able to search for the participant in the Participant page, and create a new RPA form as needed for this participant.
Thank you.
Organisation admin 1 adding a branch
Organisation admin 1 adding a branch
This RPA System video shows the additional features the organisation administrator role has in the NSW Restrictive Practices Authorisation System.
The organisation administrator can create and manage service provider, practitioner and panel member accounts, as well as create sub-branches for the organisation.
Start by clicking on the Service Provider link on the menu bar.
If sub-branches have already been created for your organisation, they will be listed here along with Head Office.
Click on the Edit button next to Head Office.
The organisation administrator can edit the information in the details section if there are any changes, such as a change in address or contact person details.
Scroll down to the NDIS Q&S Commission registration.
The organisation's registration ID number can be edited, and the registration expiry date can also be updated as required.
Scroll down to Branch List.
Branches can be created for different sections, locations or participant groups as applicable to the organisation.
When a user is linked to one branch, they will only view information which is attached to that branch in the System.
All branches that have been created are listed here.
To add a new branch, click on the Add Branch button.
Enter the name of the branch.
Enter the address of the branch.
Click on the suburb search function, and start typing the suburb name.
Then select the correct suburb.
Enter the branch phone number, and ABN number.
Enter the primary contact person's name, phone number, and email.
If the additional branch has a different NDIS Q&S Commission registration ID, enter it below.
Otherwise, this will default to the Head Office NDIS Q&S Commission registration ID details.
Click save.
Your new branch can now be seen in the Branch List.
There is a separate video on managing service provider, practitioner and panel member accounts in the NSW RPA System.
Thank you.
Submission - Sections 1, 2 and 3
Submission - Sections 1, 2 and 3
This RPA System video shows you how to create a new submission in the NSW Restrictive Practices Authorisation System.
Start by clicking on the Participant link in the menu bar.
Search for the participant.
Open their record by clicking on the hyperlink of the participant's name.
Then click on the Create RPA Form button at the bottom of the page.
As soon as you have clicked on Create RPA Form, a draft submission will be created and can be found via the RPA Submission menu item.
Each submission has its own unique ID number, and note that the status at this stage is draft.
Please note that you can navigate through the different sections of the submission by clicking on the relevant sections in the floating menu bar on the right-hand side of the page.
The first section of the submission is the NDIS Participant details.
This is pre-populated from the information already entered in the Participant menu item.
Scroll down to Section 2 Restrictive Practice Category.
Enter the behaviour support plan expiry date.
This is a mandatory field.
You will need to enter the NDIS behaviour support plan ID that has been provided by the NDIS Quality and Safeguards Commission.
This is also a mandatory field.
If you don't have this information yet, you can come back and complete these fields.
However, please note that you won't be able to release the form until all mandatory fields have been completed.
Choose the Submission Type.
For this video, we are selecting a planned authorisation.
Section 3 shows prior RPA history.
This section will contain links to other restrictive practices authorisations that have been completed in the RPA System by your organisation for the participant.
Click save.
This means that all information you have entered so far has been saved, and you can come back to the submission form at any time.
Other sections of the RPA submission form will be covered in separate videos.
Thank you.
Submission - Section 4
Submission - Section 4
This RPA System video shows you how to upload evidence in Section 4 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the draft submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the hyperlink of the Submission ID to open the draft submission.
Go to Section 4, Submission Accompanied By, using the floating menu bar on the right side of the page and clicking on 4. Documents.
This section is used to upload all the documents that support the use of the proposed practice.
There are mandatory documents required that vary depending on the submission type and the type of restrictive practice.
As you complete this section and subsequent sections, the system will alert you to any mandatory documents that you must upload.
To add documents, click the Add Files button next to each document type.
Navigate to the file on your computer and click open.
Repeat this for each document.
The required documents for a planned submission are the current behaviour support plan, a functional analysis of behaviour, and a one-page profile of the participant.
Please note that additional documents may be required depending on the practice type entered in Section 6.
Click save.
This means all information you have entered is saved, and you can come back to the Submission form at a later time.
Other sections of the RPA Submission form will be covered in separate videos.
Thank you.
Submission - Section 5
Submission - Section 5
This RPA System video shows you how to enter Sections 7, 8 and 9 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the draft Submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the hyperlink of the Submission ID to open the draft Submission.
If you have entered all information in Sections 1 through to 6, you can now click Submit Form.
This will change the status of the Submission to New, and open Sections 7 to 10.
Go to Section 7 Submission Completed By, using the floating menu bar on the right side of the page and clicking on Completed By.
This section has been pre-populated with the contact details of the person completing the Submission.
This person is known as the applicant.
Click on the tick box in Section 8 to indicate that the consent giver is aware of, and has agreed to, the Submission being entered into the RPA System.
Please note that this does not imply a formal consent to implement an authorised practice.
Scroll to Section 9 Endorsement of Behaviour Support Practitioner.
Click on the Endorsed By field, and scroll to select the name of the behaviour support practitioner associated with the behaviour support plan who will endorse this Submission.
If you cannot find the applicable behaviour support practitioner, you can add them.
Please refer to the Add a Practitioner video.
Once you have selected the practitioner, their contact details will pre-populate in Section 9.
Navigate to the bottom of the screen and click Save.
The practitioner will then receive an email notification requesting that they accept or decline the endorsement.
When the practitioner has accepted the endorsement, the RPA System will notify the applicant.
If the practitioner declines the endorsement, you will need to repeat the endorsement steps.
The endorsement needs to occur before you will be able to release the Submission form.
Other sections of the RPA Submission form will be covered in separate videos.
Thank you.
Submission - Section 6
Submission - Section 6
This RPA System video shows you how to enter the proposed restrictive practices information in Section 6 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the draft Submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the hyperlink of the Submission ID to open the draft Submission.
Go to Section 6, Summary of Proposed Restrictive Practices, using the floating menu bar on the right side of the page, and clicking on 6. Proposed Practices.
Use of the restrictive practices should be detailed in this section, including intended outcomes and how implementation will be supported and monitored.
We recommend you refer to the Best Practices Examples in the resources page of our website.
You can also refer to the tool tips for each field.
Click on the Add Proposed Practice button.
Select the restrictive practice category from the drop-down list.
In this example, we are choosing chemical restraint.
Enter a brief phrase or word to name the practice.
Select the schedule of use from the drop-down list.
Click in the service setting field and select the service setting.
Click in the behaviour of concern field.
The behaviour of concern you entered in Section 5 will be pre-populated.
Select the applicable behaviour of concern.
Multiple behaviours of concern can be selected, however restrictive practices should not be bundled.
For example, if a participant requires PRN medication for a behaviour of concern, and also takes routine medication for the same behaviour of concern, these are to be entered in the RPA System as separate proposed restrictive practices for chemical restraint.
You can click save at this point, and can come back to complete the rest of the fields at a later time if required.
In this example, we will keep going.
Add a detailed description of the proposed practice or strategy.
Add expected outcomes related to the proposed practice or strategy.
Provide a rationale for the proposed practice or strategy.
Provide information on the less restrictive options that have been trialled.
Explain how the restriction will be applied.
Describe the impact of the practice for both the person and others.
Identify what behaviour support practitioner support and staff training is required.
Select the frequency of review for the proposed practice or strategy.
Provide additional notes on the proposed restrictive practice.
Identify what fade out strategies will be implemented to reduce the frequency of the proposed restrictive practice.
Click save.
You will be taken back to the Submission form and will be able to add as many additional proposed restrictive practices as needed for this participant in this Submission.
Click save.
This means all information you have entered so far is saved, and you can come back to the Submission form at a later time.
Other sections of the RPA Submission form will be covered in separate videos.
Thank you.
Sections 7-9
Sections 7-9
This RPA System video shows you how to enter Sections 7, 8 and 9 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the draft Submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the hyperlink of the Submission ID to open the draft Submission.
If you have entered all information in Sections 1 through to 6, you can now click Submit Form.
This will change the status of the Submission to New, and open Sections 7 to 10.
Go to Section 7 Submission Completed By, using the floating menu bar on the right side of the page and clicking on Completed By.
This section has been pre-populated with the contact details of the person completing the Submission.
This person is known as the applicant.
Click on the tick box in Section 8 to indicate that the consent giver is aware of, and has agreed to, the Submission being entered into the RPA System.
Please note that this does not imply a formal consent to implement an authorised practice.
Scroll to Section 9 Endorsement of Behaviour Support Practitioner.
Click on the Endorsed By field, and scroll to select the name of the behaviour support practitioner associated with the behaviour support plan who will endorse this Submission.
If you cannot find the applicable behaviour support practitioner, you can add them.
Please refer to the Add a Practitioner video.
Once you have selected the practitioner, their contact details will pre-populate in Section 9.
Navigate to the bottom of the screen and click Save.
The practitioner will then receive an email notification requesting that they accept or decline the endorsement.
When the practitioner has accepted the endorsement, the RPA System will notify the applicant.
If the practitioner declines the endorsement, you will need to repeat the endorsement steps.
The endorsement needs to occur before you will be able to release the Submission form.
Other sections of the RPA Submission form will be covered in separate videos.
Thank you.
Submission - Practitioner endorsement
Submission - Practitioner endorsement
This RPA System video shows practitioners how to endorse a new Submission in the NSW Restrictive Practices Authorisation System.
As the endorsing practitioner, you will receive an email notification prompting you to log into the RPA System and endorse the Submission.
To find the Submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the hyperlink of the Submission ID to open the Submission.
As the practitioner, check the details of the Submission, including the attachments, to ensure that the information entered reflects the comprehensive behaviour support plan you are providing endorsement for.
Section 9 is titled the Endorsement of Behaviour Support Practitioner.
If you are willing to endorse the Submission as it stands, click on the Accept button.
Please note that this will automatically save your endorsement and you can exit the System.
If you are not willing to endorse the Submission as it stands, click on the Decline button.
You will be asked to provide a reason for declining.
Once you have entered the reason, click save.
You can then exit the System.
The System will send an email notification to the applicant to advise of your decision.
Other sections of the RPA Submission form will be covered in separate videos.
Thank you.
Submission - Section 10
Submission - Section 10
This RPA System video shows you how to assign panel members in Section 10 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the new Submission, go to the RPA Submission menu item.
Find the submission using the Submission ID or the participant details.
Click on the Submission ID hyperlink to open the new Submission.
Go to Section 10, Assign Panel Members, by using the floating menu bar on the right-hand side of the screen and clicking on Panel Members.
Choose the preferred method of meeting, either face to face, voice or video link.
In this example, we are selecting video.
Enter the meeting date and time.
This should have been discussed with panel members prior to completing this section of the Submission form.
Enter the proposed meeting region.
Click on the meeting suburb search function and start typing the suburb name, then select the correct suburb where the meeting will be held.
Click on Add Panel Member.
There are three roles required to be represented on a planned RPA panel: the service provider manager, behaviour support practitioner, and an independent.
The roles of the behaviour support practitioner and the independent can be fulfilled by one person as long as they meet the requirements of both roles.
An interim RPA panel only requires a service provider manager on the panel.
To add a panel member, search for the panel member role.
We are starting with the service provider manager, as this role is applicable for both interim and planned panels.
Click in the panel member field and scroll to select the name of the service provider manager who will be the convener of the panel.
Click save.
You will be taken back to the Submission form.
Click on Add Panel Member to add additional panel members.
If you are adding a DCJ Independent Specialist to the panel, please refer to the Adding a DCJ Independent Specialist to a Panel video.
Once all roles have been assigned to the panel, the Release Form button will be at the bottom of the page.
When you click on the Release Form button, all panel members will receive an email notification advising of the meeting date and submission details.
The System will also create an Outcome Summary form ready for the panel.
Thank you.
Submission - Section 10 - DCJ Independent Specialist
Submission - Section 10 - DCJ Independent Specialist
This RPA System video shows you how to assign a DCJ Independent Specialist to the RPA panel in Section 10 of the RPA Submission form in the NSW Restrictive Practices Authorisation System.
To find the new Submission, go to the RPA Submission menu item.
Find the Submission using the Submission ID or the participant details.
Click on the Submission ID hyperlink to open the new Submission.
Scroll down to Section 10, Assign Panel Members, using the floating menu bar on the right side of the screen and clicking on Panel Members.
Search for the panel member role.
In this example, we have already added the service provider manager role.
We are now adding a DCJ Independent Specialist as the additional panel member.
The DCJ Independent Specialist fulfills two of the three roles required on a planned RPA panel, the behaviour support practitioner and independent.
Click in the Preferred Area of Expertise field and select the area of expertise required for the Submission.
If you know and have discussed the panel date with a DCJ Independent Specialist, you can select their name from the Panel Member field if the panel date is being held in more than 15 days time.
If you would prefer the RPA Bookings team to select an available DCJ Independent Specialist to sit on your panel, you can select the DCJ to Assign Panel Member tick box.
The Bookings team will receive a notification to book a DCJ Independent Specialist for your panel date, and will contact you with their details.
If you are entering a panel date that is within 15 days, the RPA System will automatically pre-select the DCJ to Assign Panel Member, and the Bookings team will receive a notification.
Click save.
You will be taken back to the Submission form.
The DCJ Independent Specialist is then required to accept the meeting date and time.
Once this has occurred, the Release Form button will be at the bottom of the page.
When you click on Release Form, all panel members will receive an email notification advising of the meeting date and Submission details.
The system will also create an Outcome Summary form ready for the panel.
Thank you.
Outcome - Sections 1-6
Outcome - Sections 1-6
This RPA System video shows you how to enter the RPA Panel decisions in the NSW Restrictive Practices Authorisation System.
The Outcome Summary is completed by a member of the panel, usually the service provider manager, and is completed during the panel meeting.
To find the Outcome Summary, go to Panel Meetings and select the Upcoming Meetings option.
Click on the Submission ID hyperlink and navigate to Section 11 Outcome Overview.
Click on the Outcome ID hyperlink to open the new Outcome Summary.
Each Outcome Summary has its own unique ID number, and the status at this stage is New.
You can navigate through the Outcome Summary using the quick links floating menu bar on the right side of the page.
The first section of the Outcome Summary is the NDIS Participant Details.
This is pre-populated from the information already entered in the Participant menu item.
Go to Section 2 RPA Application Details.
This section has been pre-populated with the Submission ID number and submission type, the NDIS behavior support plan number and behaviour support plan expiry date.
You can open the original Submission in a new tab by right-clicking the Submission ID hyperlink and selecting from the drop-down list.
Go to Section 3 Proposed Restrictive Practice.
This section is also pre-populated from information entered in the Submission form.
This section details the environment where the proposed restrictive practice will be implemented, the behaviour of concern and the restrictive practice category.
Clicking on the View Details button will open up the proposed restrictive practices pop-up box that was completed in the Submission form.
Section 4 is titled RPA Outcome Decision.
This section is where the RPA Panel will enter the information from the panel meeting.
Click on Decision to select if the proposed restrictive practice has been approved, approved with conditions, or not approved.
In this example, we are selecting approved.
Enter the decision date, enter the meeting date, and enter the panel's reason for decision.
We recommend you also refer to the Best Practice Examples in the resources page of our website.
The conditions field becomes mandatory if the panel decision was approved with conditions.
For other decisions, this field can be used for additional notes.
Enter the agreed RPA expiry date.
As this example is for a planned submission, the panel can nominate an expiry date of up to 12 months.
For an interim submission, the expiry date cannot be longer than six months.
Please note that the expiry date cannot be set past the expiry date of the behaviour support plan.
If the Panel has requested a review of this restrictive practice prior to the RPA expiry date, click on the Panel Requires a Review of Use tick box.
In this example, we are entering a review date.
A review date should not be the same as the RPA expiry date.
Please note that a review is not reauthorisation.
Once a restrictive practices authorisation has reached the expiry date that the panel has chosen, a new submission is required.
You can upload additional supporting documents if required in Section 5.
Go to Section 6 Documents Required for Review.
If the Panel has requested a review of the restrictive practice, they can select documents that are required to be submitted as part of the review process.
In this example, we are requesting that more data is provided at the review of the restrictive practice.
Click save.
This means all information you have entered is saved and you can come back to the Outcome Summary at a later time.
To open Sections 7 and 8, click on the Release button.
This will send an email notification to the panel members requesting that they approve the Outcome.
Other sections of the RPA Outcome Summary will be covered in separate videos.
Thank you.
Outcome - Section 8 panel approval
Outcome - Section 8 panel approval
This RPA System video shows you how to approve the restrictive practices authorisation in the NSW Restrictive Practices Authorisation System.
Panel members will receive an email advising that there is an Outcome Summary awaiting their approval.
To find the Outcome Summary, go to the Outcome menu item.
Find the Outcome Summary using the Submission ID, Outcome ID or the participant details.
Click on the Outcome ID hyperlink to open the Outcome Summary.
Check that the details of the Outcome Summary, particularly Section 4, reflect both the discussion and decision made at the RPA Panel meeting.
Go to Section 8 Panel Member Approval.
You can use the floating menu bar and click on 8. Member Approval.
You will see an Approve button next to your name and panel role in the System.
In this example, we can see the Approve button next to the behaviour support practitioner role.
If you do not agree with the information recorded, you can click on the Decline button, and you will be prompted to enter the reason for declining.
An email will be sent to the Submission Applicant advising them of your reason for declining.
This will appear in the Declined History in Section 8.1.
Once the required changes have been made to the Outcome Summary, you will receive a further email advising that you can now approve the Outcome Summary.
In this example, we will approve the Outcome Summary.
Click the Approve button to approve the Outcome Summary.
This will automatically save and you can exit the System.
Ensure that you repeat this process for all Outcome Summaries listed for this Submission.
Other sections of the RPA Outcome Summary will be covered in separate videos.
Thank you.
Outcome - Section 7
Outcome - Section 7
This RPA System video shows you how to enter the formal consent in Section 7 of the Outcome Summary in the NSW Restrictive Practices Authorisation System.
To find the Outcome Summary, go to the Outcome menu item.
Find the Outcome Summary using the Submission ID, Outcome ID, or the participant details.
Click on the Outcome ID hyperlink to open the Outcome Summary.
Go to Section 7 Evidence of Formal Consent.
You can use the floating menu bar and click 7. Formal Consent.
Enter the consent giver's first name and family name.
Click on the Consent Capacity field, and choose the applicable capacity for the consent giver.
In this example, we are selecting legal guardian public.
The Guardian Authority field can now be seen.
Select the applicable authority.
Enter the consent date, and enter the consent expiry date.
Please note that the consent expiry date must exceed the RPA expiry date.
Enter a description of the consent.
You can upload a consent document by clicking on the Add File button.
Click save.
This means all information you have entered is saved, and you can come back to the Outcome Summary at a later time.
Once all panel members have approved the Outcome Summary, and you have entered the formal consent, you will be able to see the Complete button at the bottom of the page.
Click Complete to finalise the Outcome Summary.
This is now an authorised restrictive practice.
If you need to print the RPA Outcome Summary, you can click the Print button at the bottom of the page at any time.
Thank you.
Review - Sections 1-5
Review - Sections 1-5
This RPA System video shows you how to complete a Review in the NSW Restrictive Practices Authorisation System.
There are two ways for a Review to be created in the RPA System.
The first is for the RPA Panel to request a Review as part of the Outcome Summary.
As soon as the Outcome has been completed, with a Review date entered, the Review form will be created in the RPA System.
You can search for the Review from the Review tab.
The other way to create a Review is to go to the Outcome Summary.
You can access the Outcome Summary by searching for the Submission through the Submission tab, or the Outcome Summary through the Outcome tab.
Open the Outcome Summary by clicking on the Outcome ID.
Click on the Create Review button at the bottom of the page.
All completed Outcome Summaries have this button so that a Review can be created at any point in the authorisation period.
When you click on the Create Review button, a pop-up box will ask you if you are sure you wish to create a new review for this practice.
Click on Create, and a Review form is created in the RPA System.
Each Review has its own unique ID number, and the status at this stage is Draft.
The first section of the Review is the NDIS Participant Details.
This is pre-populated from the information already entered in the Participant menu item.
Go to Section 2 RPA Application Details.
Please note that you can navigate through the Review form using the floating menu bar on the right-hand side of the page.
Section 2 has been pre-populated with the Submission ID number, submission type, the NDIS behavior support plan number, Outcome ID number, Outcome decision and Outcome expiry date.
You can open the original Submission or Outcome Summary in a new tab by right-clicking the Submission ID hyperlink and selecting from the drop-down list.
This makes it easily accessible from the Review form.
Section 3 shows Prior Review History.
This section will contain links to other Reviews that have been completed in the RPA System for this Submission.
Go to Section 4 Proposed Restrictive Practice.
This section is also pre-populated from information entered in the Submission form.
This section details the environment where the proposed restrictive practice will be implemented, the behaviour of concern, and the restrictive practice category.
Clicking on the View Details button will open up the Proposed Restrictive Practices pop-up box that was completed in the Submission form.
Section 5 is titled RPA Review Supporting Documents.
If this is a review that the panel requested as part of the Outcome Summary, they may have requested particular supporting documents to be provided at the Review.
These documents are required to be uploaded in Section 5.
To add documents, click the Add Files button next to each document type.
Navigate to the file on your computer, and click Open.
Repeat this for each document.
Other evidence for the use of the restrictive practice can be uploaded as required.
Click save.
This means all information you have entered is saved, and you can come back to the Review at a later time.
Other sections of the RPA Review form will be covered in separate videos.
Thank you.
Review - Sections 6-7
Review - Sections 6-7
This RPA System video shows you how to complete Sections 6 and 7 of a Review in the NSW Restrictive Practices Authorisation System.
To find the draft Review, go to the Review menu item.
Find the Review using the Review ID, Submission ID, or the participant details.
Click on the Review ID to open the Review.
Go to Section 6 Assign Panel Members using the floating menu bar on the right-hand side of the page, and clicking on 6. Assign Panel Members.
Choose the preferred method of meeting, either face to face, voice, or video link.
Enter the meeting date and time.
This should have been discussed with panel members prior to completing this section of the Review form.
Enter the proposed meeting region.
If the panel has requested the review, the Review Due Date will be pre-populated from the date the RPA Panel entered in the Outcome Summary; however, a review can be held when required.
Click on the meeting suburb search function, and start typing the suburb name.
Then select the correct suburb where the meeting will be held.
Check the panel member details.
This field has been pre-populated from the Outcome Summary.
You will need to ensure the panel members are available for the Review Panel.
To change the service provider manager, click on the Edit button.
Click in the Panel Member field and choose the appropriate service provider manager.
In this example, the DCJ Independent Specialist role has been pre-populated; however, other details have not.
To select a DCJ Independent Specialist, click on Edit.
Click in the Preferred Area of Expertise field, and select the area of expertise for that DCJ Independent Specialist.
If you know and have discussed the panel date with a DCJ Independent Specialist, you can select their name from the Panel Member field.
If you would prefer the RPA Bookings team to select an available DCJ Independent Specialist to sit on your panel, you can select the DCJ to Assign Panel Member tick box.
The Bookings team will receive a notification to book a DCJ Independent Specialist for your panel date, and contact you with their details.
Click save.
You will be taken back to the Review form.
The DCJ Independent Specialist is then required to accept the meeting date and time.
Go to Section 7 Endorsement of Behaviour Support Practitioner.
For more information on how to endorse a submission, please refer to the Practitioner Endorsement video.
This section has been pre-populated with the endorsing practitioner's details from the Submission form.
If the practitioner has changed, you can click on the Endorsed By field and scroll to select the name of the behaviour support practitioner associated with the behaviour support plan who will endorse this Review.
Once you have selected a new endorsing practitioner, their contact details will pre-populate in Section 7.
Navigate to the bottom of the screen and click save.
The practitioner will then receive an email notification requesting that they accept or decline the endorsement.
When the practitioner has accepted the endorsement, the RPA System will notify the Applicant.
If the practitioner declines the endorsement, you will need to repeat the endorsement steps.
The next step is to release the Review form; however, you cannot release the Review until the practitioner has provided their endorsement, and if using a DCJ Independent Specialist, they have accepted the Review Panel meeting date.
Other sections of the RPA Review form will be covered in separate videos.
Thank you.
Review - Section 8
Review - Section 8
This RPA System video shows you how to enter the RPA Review Panel decision in the NSW Restrictive Practices Authorisation System.
The Review decision is completed by a member of the panel, usually the service provider manager, and is completed during the panel meeting.
To find the Review, go to Panel Meetings and select the Upcoming Meetings option.
Click on the Review ID hyperlink.
Ensure that the status of the Review is Released.
If not, please refer to the video on completing Sections 6 and 7 of the Review form.
Using the floating menu bar on the right side of the page, go to Section 8 RPA Review Decision.
This section is where the RPA Panel will enter the information from the review panel meeting.
Click on Decision to select if the proposed restrictive practice has been approved, approved with conditions, or withdrawn.
In this example, we are selecting withdrawn, to indicate that the restrictive practice is no longer being implemented.
Enter the decision date.
Enter the Panel's reason for decision.
This is similar to the Outcome Summary Reason for Decision, and therefore the Best Practice Examples on our website can be referred to.
The Conditions field becomes mandatory if the Panel decision was approved with conditions.
As the decision in this example is withdraw, we need to enter a withdrawal reason.
If you have selected approve or approve with conditions, you are not required to select a withdrawal reason.
If the Panel has requested a Review, enter the Review Date.
A review date should not be the same as the RPA expiry date.
Please note that a review is not reauthorisation.
Once a restrictive practices authorisation has reached the expiry date that the Panel has chosen, a new submission is required.
If the Panel has not requested a review of this restrictive practice prior to the RPA expiry date, click on the Review Not Required tick box.
In this example, we are not requiring a review.
Click save.
This means all information you have entered is saved, and you can come back to the Review at a later time.
Click Complete.
This will send an email notification to panel members that the Review is ready to be approved, and will allow panel members to enter their approval.
To approve the Review, click on the Approve button next to your name.
Once all panel members have approved the RPA Review Decision, the status will automatically change to completed.
Thank you.
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