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Communities and Justice

Senior Executive Private Interest Declaration

Mandatory annual & ongoing requirements

Introduction

The Senior Executive Private Interest Declaration (SEPID) program ensures that we meet our obligations under the Government Sector Employment Act (section 8) and the Public Service Commission’s Code of Ethics and Conduct for NSW government sector employees.

Who the program applies to

All SEPID mandated positions:

  • Department of Communities and Justice (DCJ) senior executives (band 1 - 3) including those temporarily acting and contractors.
  • some non-senior executives nominated by the Secretary or their delegate/s, including those temporarily acting and contractors.

What do I need to do

You are required to list all of your private interests by answering all the questions outlined in the SEPID online form.

When

You must complete a private interest declaration:

  • at least annually (during November)
  • as soon as practicable, following any change in your private interests
  • prior to commencing in a new SEPID mandated position
  • prior to an assignment against a SEPID mandated position (including temporary acting arrangements irrespective of how long you will be in the role for)
  • as directed by the Secretary or their delegate/s.

Why

The SEPID Program supports the Secretary's responsibilities under the PSCC 2015-08 Circular (refer to the ‘Relevant Documents’ section below). The Circular requires that the Secretary has centralised oversight and management of senior executives’ private interests (financial, business, personal, other interests or relationships) in accordance with The Code of Ethics and Conduct for NSW government sector employees.

How do I submit a declaration

For accessibility reasons, it is highly recommended that you complete the online form using either a laptop or PC.

Please see the Senior Executive Private Interest Declaration form and answer all questions.

Business Ethics & Compliance Unit (BECU) Dashboard

Declarants will be able to access their SEPID (draft or completed) and any other relevant business ethics declarations/applications such as Conflicts of Interest (COI) via the BECU Dashboard. Declarants will receive a password when they complete (even as a draft) a declaration to allow them to access the Dashboard at any time.

Delegated officers will be able to access all business ethics declarations/applications (e.g. SEPID, Conflicts of Interest, Secondary Employment, etc.) via the BECU Dashboard. Delegated officers will receive a password when they receive a pending declaration (or when submitting their own declarations/applications) (even as a draft) to allow them to access the Dashboard. This means that all employee declarations pending review and approval are available via this single portal.

It is highly recommended that declarants and delegated officers set (and save) their own password which will then be reflected in future workflow emails for the business ethics online forms.

Security of your information

Declarations will be stored in a secure database in accordance with Information and Digital Services (IDS) policies and with the Privacy & Personal Information Protection Act 1998.

Those who have access to SEPID information are listed on pages 11-12 of the SEPID Policy and Procedure.

All personal information collected, managed and disclosed under the program will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.

Relevant documents

Associated programs

Contact and support

Advice and support is available from the Business Ethics and Compliance Unit (BECU) via the PrivateInterestDeclarations@dcj.nsw.gov.au mailbox.

If you have trouble accessing the documents on this page or to request an accessible version, please contact us.

Last updated:

29 Nov 2023