Communities and Justice

Gifts, benefits and bequests (GBB)

DCJ is committed to achieving the highest standards of integrity and ethical conduct. DCJ employees must conduct themselves with the highest possible level of integrity and accountability, which includes the appropriate management of Gifts, Benefits and Bequests (GBB).

Occasionally employees may be placed in the position of being offered a GBB from clients, clients' families, carers, visitors, organisations or a third party provider, often as a 'thank you' for work undertaken as a DCJ representative. GBB are often genuine gestures of appreciation, however, any GBB regardless of its value (other than token gifts – refer to the Policy and Procedure), which is accepted by an employee could imply that a relationship exists where integrity and objectivity is being compromised.

The Gifts, Benefits and Bequests Policy and Procedure (PDF, 300.0 KB) is designed to educate employees on the potential risks that accepting a GBB can create. These potential risks can have a detrimental effect on the great work DCJ does. The policy and procedure serves to guide employees in dealing with situations where they will be offered GBB and to assist supervisors and delegated officers with strategies on how to deal with GBB offered to their staff.

An employee must not seek personal benefit or reward for the work they undertake, or make improper use of their work, role, delegation and/or authority to gain personal benefit. If an employee is offered or receives a GBB, this must be managed in accordance with the GBB policy and procedure.

Soliciting GBB is corrupt conduct. The consequences for any employee who solicits a GBB will result in disciplinary action.

There are significant risks for an employee accepting GBB from third party providers such as suppliers (including funded non-government organisations – NGOs), recipients of services, or individuals, families and carers.

Generally, employees should not accept offers of gifts, benefits or bequests. However, the GBB Policy and Procedure guides staff on how to deal with GBB including the following situations:

  • Where there may be a conflict of interest
  • General expectations of DCJ staff
  • Breaches of the policy and procedure
  • Hospitality
  • Sporting, entertainment and cultural events
  • Travel and accommodation
  • Competitive scholarships and awards
  • Token gifts and gifts between employees
  • Bequests
  • Limited circumstances where gifts and benefits may be accepted
  • Process for declaring and approving GBB

How to submit a declaration

For accessibility reasons, it is highly recommended that you complete the online declaration form using either a laptop/tablet or PC.

Please see the Gifts, Benefits and Bequests declaration form and answer all questions.

Business Ethics & Compliance Unit (BECU) Dashboard

Declarants will be able to access their GBB (draft or completed) and any other relevant business ethics declarations/applications such as Secondary Employment and Unpaid Work (SEUW) via the BECU Dashboard. Declarants will receive a password when they complete (even as a draft) a declaration to allow them to access the Dashboard at any time.

Delegated officers will be able to access all business ethics declarations/ applications (e.g. SEPID, Conflicts of Interest, Secondary Employment, etc.) via the BECU Dashboard. Delegated officers will receive a password when they receive a pending declaration (or when submitting their own declarations/ applications) (even as a draft) to allow them to access the Dashboard. This means that all employee declarations pending review and approval are available via this single portal.

It is highly recommended that declarants and delegated officers set (and save) their own password which will then be reflected in future workflow emails for the business ethics online forms.

Security of your information

Declarations will be stored in a secure database in accordance with Information and Digital Services (IDS) policies and with the Privacy & Personal Information Protection Act 1998

Those who have access to GBB information are listed on pages 19 and 20 of the Gifts, Benefits and Bequests Policy and Procedure (PDF, 345.7 KB).  Further, DCJ publishes agreed information from the GBB register annually (refer below).

All personal information collected, managed and disclosed under this program will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.

Contact and support

Advice and support is available from the Business Ethics and Compliance Unit (BECU) via the mailbox.

Last updated:

15 Jan 2024